KYOCERA Document Solutions
As businesses begin to lay out their plans for a digital transformation plan, the first step is often to invest in a capture solution. Taking such a move into the world of technology can be daunting, particularly when it is the first step in the process, but the return on investment on such an affordable tool as a capture solution ensures that the decision makes perfect sense for businesses of any size.
A digital transformation plan brings a firm into the modern business environment by capitalising on the latest and greatest of technology to make their operations run more smoothly and with greater efficiency. By following these steps, businesses can evolve digitally and grow alongside the introduction of more technologies which help them to reach all new levels and achieve success which, without technology, may seem unthinkable.
Capture is usually considered as one of the first steps in such a process. That is because it represents the first step when information is received in a business, but also one of the most labour intensive and costly. With capture solutions scanning all incoming information and automatically storing it into the company’s system, it opens the door to the next developments of a digital transformation plan which can often prove to be more complicated and more expensive.
Currently, many companies have dedicated staff for data inputting. The processing of data can be a long and drawn out task involving going through mail, whether on paper or digital, and putting the relevant information into a system manually before filing the document physically. Capture solutions will do all of that work automatically (with the exception of storing the physical document).
One of the benefits of doing so is that the information taken from documents and stored is always accurate. With pinpoint precision, a capture solution takes the data and automatically converts the key facts or figures into computer friendly data, storing it into integrated business management systems. Just in case, most options include a scanned copy of the original information so that staff can manually check any data which they are concerned may be erroneous.
Another is that the costs of doing so are significantly reduced. Not only can a capture solution perform the task far more quickly than staff, enabling more information to be processed, but it costs less to do so. With the implementation of such a tool ans only a licence fee required for the software and the initial investment cost, there is no need for the same number of staff, who can instead be deployed elsewhere in the business to put their skills to use on more complex tasks. As such, it is clear to see how, over time, a return on investment is almost guaranteed.
- Integrate into existing systems
- Save resources which matter most: time and money
- Assure the accuracy of information
Capture is just one way to streamline processes
As the modern business environment grows more and more competitive, optimisation solutions can give a company the step ahead.